Associate Program Coordinator for the Connected Bay Area Program
Salary: $104,278.10 - $132,249.94 Annually
Closing: 9/18/2020 11:59 PM Pacific
First round interviews tentatively scheduled for September 25, 2020.
A resume and cover letter are not required with your application, but highly encouraged.
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing and coordinating agency for the nine-county San Francisco Bay Area. For more information about MTC, visit www.mtc.ca.gov.
MTC, in coordination with Caltrans, the California Highway Patrol, and other stakeholders, has partnered on projects to improve regional transportation system management and mobility. The Connected Bay Area program at MTC encompasses several key components, systems and projects that support day-to-day freeway operations and management. These include freeway operations equipment, telecommunications projects that support technology-based transportation initiatives, Transportation Management Center projects, asset management, incident management activities, and the multi-agency collaborative partnerships that support each of those efforts. The program is guided by a strategic plan that prioritizes projects for investments; the funding component of the plan is updated on an annual basis. This coming year, MTC will update the program’s strategic plan to reassess the program’s focus areas and priorities for both near-term and long-term investments.
This position would serve as a key member of the Connected Bay Area team in the Field Operations and Asset Management section of MTC, in addition to leading and/or providing support to other projects in both the Field Operations and Asset Management section and the Technology Services section of MTC. The position would manage the update and ongoing implementation of the Connected Bay Area program’s strategic plan, provide project management including oversight of multiple contracts, lead MTC’s participation in regional and statewide efforts to improve broadband communications capabilities, serve as a key liaison for technical advisory groups, including the Connected Bay Area Working Group, as well as a bi-monthly committee comprised of executive management from MTC, Caltrans, and the California Highway Patrol.
Additionally, this position would serve in a cross-sectional role to manage project and staff funding for the Connected Bay Area and 511 programs, including coordination with agency staff and Caltrans Local Assistance as it relates to agency budget review, inclusion in the Transportation Improvement Program, federal grant applications, management, reporting, invoicing, and grant close-out.
SKILLS AND ABILITIES
The ideal candidate will have the following knowledge, skills and abilities:
• Advanced knowledge of Microsoft Excel, Microsoft Word and PowerPoint.
• Advanced knowledge of budgeting and financial planning. Knowledge to advanced knowledge of federally-funded projects. Knowledge of Caltrans Local Assistance Procedures Manual.
• Knowledge to advanced knowledge of project management techniques to ensure timely delivery of multiple concurrent projects.
• Knowledge to advanced knowledge of intelligent transportation systems and/or related systems and processes (e.g., transportation system management and operations, Transportation Management Centers, traffic operations system devices, telecommunications).
• Knowledge of Microsoft Project and/or other scheduling software.
• Knowledge of the transportation project planning and construction processes.
• Work productively on multiple concurrent projects under general supervision, meet deadlines and prioritize work.
• Work independently as well as collaboratively in a team environment.
Communicate progress to and meet with supervisor and section manager on a regular basis.
Present financial/technical information in a clear and concise manner. Work effectively with multiple staff from the Connected Bay Area and 511 teams to ensure their provision of information needed for funding and budgeting requests.
• Manage consultants and direct their work effectively and efficiently to ensure timely and high-quality deliverables.
• Communicate effectively with individuals with a range of knowledge and work styles.
• Communicate clearly in writing and orally to a wide range of audiences including board members, executive staff and colleagues. Ability to create engaging slide decks, fact sheets, and similar materials.
• Manage procurements, contracts and task orders.
• Define and manage projects including definition of scope, schedule and budget, and assessment of risk.
• Lead and perform analysis of complex problems using data and qualitative information. Identify creative solutions, options and justify recommendations.
• Be proactive in recognizing and sharing potential opportunities for individual growth, team-building, program initiatives, strengthening partnerships.
An appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:
Education: A Bachelor’s degree in an appropriate field related to the area of assignment, such as transportation planning, project management, public finance, transportation engineering, economics, business or public administration. A Master’s degree is desirable. (Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application.)
Experience: Two years of increasingly responsible experience in an appropriate field related to the area of assignment.
Possession of a valid California Class C driver’s license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the supervision and direction of the Principal Program Coordinator, specific assignments and responsibilities include, but are not limited to, the following:
1. Lead the procurement and contract for the Connected Bay Area Strategic Plan; this will serve as an update to the program’s 2014 strategic plan. This will involve coordination and ongoing collaboration with internal and external stakeholders. If necessary, use information from this project to update the program’s Master Cooperative Agreement with Caltrans. Also, lead ongoing implementation of the plan, and use key findings to inform future program funding requests. Report on interim progress and final deliverables to both the Connected Bay Area Working Group and the Freeway Management Executive Committee.
2. Act as MTC’s lead for Broadband Communications Improvement Project(s) that serve as the foundation for many technology-based transportation projects. Lead development of an Implementation Plan for the priority project(s) identified in the I-880 Communications Infrastructure Alternatives Assessment. Partner with the lead project delivery agency(ies) during the preliminary planning and environmental phases of the project, and continue coordination through construction. Lead development and execution of a Master Cooperative Agreement, and any other necessary administrative and fund management duties associated with this federally-funded project. Additionally, coordinate with stakeholder agencies, including Caltrans, to use and update the Regional Communications Strategic Investment Plan on an as-needed basis.
3. Act as project manager for various Connected Bay Area projects, which may include equipment, software or services provided by MTC for the operation and asset management of the Caltrans District 4 Traffic Management System and Transportation Management Center and MTC’s Express Lanes Regional Operation Center.
4. Develop and maintain strong partnerships with Caltrans, the California Highway Patrol, and other stakeholders; such collaborative partnerships form the basis of MTC’s work throughout the region.
5. Lead the bi-monthly Connected Bay Area Working Group (MTC, CHP, and Caltrans), which reports to the Freeway Management Executive Committee. Serve as MTC lead staff liaison for the bi-monthly Freeway Management Executive Committee.
6. Provide cross-sectional support on managing program funding for the Connected Bay Area program and the 511 program. This will include managing various federal grants used for project and staff funding, as well as for applying for new grants, coordination with Caltrans’ Office of Local Assistance as well as internally with funding and policy staff at MTC.
7. Provide team member support, as needed, on incident management and traffic operations-related tasks.
8. Provide project management and/or support on other projects, as prioritized by the section director, in the Field Operations and Asset Management section. This may include projects supporting the express lanes program, toll bridge program and/or asset management. This may also involve projects that span the entire Field Operations and Asset Management section (e.g., compiling reports and information from multiple teams into presentations for executive management and/or members of the Commission).
9. Perform other job related duties as needed or assigned.